SECTION 2. STANDING COMMITTEES
a. Annual Conference Committee (currently the Tri-State Conference) —VP chairperson, Treasurer serves
b. Awards, Recognition & Student Initiatives Committee—This committee shall be responsible for (1) spearheading student initiatives as deemed necessary (including selecting student scholarship winners and facilitating Student Government elections), (2) organizing the TRIO events (TRIO Day, TRIO Alumni and TRIO Achiever initiatives), (3) Florida TRIO competitions (SSS/McNair Debate, Academic Bowl, Scholars Bowl), and (4) Study Abroad. One of the three Members-at-Large will serve as the Chairperson of this committee.
c. Conference & Activities—This committee shall be responsible for planning and coordinating the annual Student Leadership Conference and other related events. Activities include selecting the site, specifying a theme, arranging for appropriate speakers and guests, registration, exhibits, hospitality, evaluation and other activities as necessary. The Committee will present to the Executive Board for its approval, a budget at least four months prior to the event. A Member-at-Large shall serve as the chairperson of this committee. The Treasurer and Secretary serve as an ex-officio (non-voting) member of the Conference & Activities Committee.
d. Finance & Fiscal Concerns— The Finance & Fiscal Concerns Committee is responsible for the financial oversight of the Association and recommends policies to the Executive Board. This committee shall provide guidance and direction to the Treasurer in (1) preparing the annual budget, (2) preparing for the completion of annual tax return, (3) preparing for the completion of periodic financial reviews, (4) reviewing annually the Policy on Financial Administration and (5) other matters relative to fiscal operations. The President determines the selection of members of the Finance Committee who will serve a two-year term. The Committee will consist of one person from each region of the state. The Treasurer is an ex-officio (non-voting) member of this committee. One of the three Members-at-Large will serve as the Chairperson of this committee.
e. Florida TRIO Olympics (host committee)—Treasurer Activities include selecting the site, specifying a theme, arranging for appropriate speakers and guests, registration, exhibits, hospitality, evaluation and other activities as necessary. The Committee will present to the Executive Board for its approval, a budget at least four months prior to the event.
f. Legislation & Education Committee—This committee shall (1) specifically address itself to The Association’s goals and (2) be responsible for fulfilling The Associations’ Leadership development goals (including the Emerging Leaders Institute). The Vice-President is the Chairperson of this committee.
g. Media Relations —This committee shall address itself specifically to The Association’s goals. It shall have responsibility for the development of The Association’s publications, which will keep the membership informed and encourage scholarly. Further, the committee is responsible for monitoring The Association’s Web site (and Social Networking sites) and planning and coordinating activities utilizing state of the art educational technology to enhance Florida TRIO.
h. Media & Technology—This committee shall address itself specifically to The Association’s goals. It shall have responsibility for the development of The Association’s publications, which will keep the membership informed and encourage scholarly writing. Further, the committee is responsible for monitoring The Association’s Web site (and Social Networking sites) and planning and coordinating activities utilizing state of the art educational technology to enhance Florida TRIO. One of the three Member-at-Large will serve as the Chairperson of this committee.
i. Membership & Credentials—This committee shall promote membership in The Association, certify to The Association the membership and determine the membership class and eligibility for the purpose of participation in The Association’s activities. For each Association meeting, this committee shall certify to the Executive Board the names of the eligible voters and shall be responsible for monitoring and tallying votes when necessary. The Secretary & Treasurer will be Co-Chairpersons of this committee.
SECTION 3. SPECIAL COMMITTEES
a. Constitution, Bylaws & Parliamentary Procedures Committee—This committee is responsible for (1) reviewing the Constitution & Bylaw (every two years) and (2) serving as parliamentarians at The Association’s annual meeting. The Parliamentarian will serve as the chairperson of this committee.
b. Elections Committee— This committee shall be responsible for certifying the election of officers. No member of this committee shall serve on the Nominations Committee at the same time. The Elections Committee shall open voting (by mailed or electronic ballots) at least 30 days prior to The Association’s annual meeting. Voting will remain open for 10 calendar days after which the Elections Committee will receive and count the ballots. At least 15 days prior to The Association’s annual meeting, the Elections Committee shall certify the election and submit the results to the President who will announce the results to the membership in accordance with Article V, Section 3e. Vice-President will appoint members.
c. Fair-Share Committee—This committee will be a guide to the membership and link between our Region and Council on Opportunities in Education (COE) to support continued funding sources for all TRIO programs. The Fair Share Liaison will serve as the chairperson of this committee.
d. Goodwill Committee—This committee shall have the responsibility for (1) communicating goodwill and hospitality, on behalf of the organization, to Florida TRIO members (Newcomer’s Orientation, retires, illness, death, etc.) and (2) facilitating other member recognitions as necessary. President will appoint members.
e. Nominations Committee—This committee shall be responsible for the dissemination of a certified ballot to eligible members in accordance with Article V, Section 3d. Vice-President will appoint members.
SECTION 4.AD-HOC COMMITTEES
The President and/or the Executive Board shall establish task-oriented committees. Such committees shall operate within the purposes and objectives of The Association and shall automatically be dismissed upon completion of a task.
a. Archives Committee—This committee shall be responsible for collecting records of The Association to be placed in the Florida TRIO Archives Collection that will be housed with the Secretary and transferred from one to the next.
b. Research Committee—This committee shall be responsible for generating standardized information for a state database and engaging in and encouraging the pursuit of empirical investigations that provide feedback for the improvement of TRIO programs.
c. State Initiatives Committee—This committee shall have the responsibility to assist The Association in becoming more effective voices for low-income, first generation and disabled students on the state policy level.
d. TRIO Alumni—This committee will connect with Florida TRIO directors and Florida TRIO leaders to develop a directory of programming to connect with alumni. It will assist with issues regarding alumni development, building relationships with our graduates, developing alumni activities and sponsoring special events and fund-raising activities. It will also call on alumni for political action, to sign petitions, and to attend state conferences.
a. Annual Conference Committee (currently the Tri-State Conference) —VP chairperson, Treasurer serves
b. Awards, Recognition & Student Initiatives Committee—This committee shall be responsible for (1) spearheading student initiatives as deemed necessary (including selecting student scholarship winners and facilitating Student Government elections), (2) organizing the TRIO events (TRIO Day, TRIO Alumni and TRIO Achiever initiatives), (3) Florida TRIO competitions (SSS/McNair Debate, Academic Bowl, Scholars Bowl), and (4) Study Abroad. One of the three Members-at-Large will serve as the Chairperson of this committee.
c. Conference & Activities—This committee shall be responsible for planning and coordinating the annual Student Leadership Conference and other related events. Activities include selecting the site, specifying a theme, arranging for appropriate speakers and guests, registration, exhibits, hospitality, evaluation and other activities as necessary. The Committee will present to the Executive Board for its approval, a budget at least four months prior to the event. A Member-at-Large shall serve as the chairperson of this committee. The Treasurer and Secretary serve as an ex-officio (non-voting) member of the Conference & Activities Committee.
d. Finance & Fiscal Concerns— The Finance & Fiscal Concerns Committee is responsible for the financial oversight of the Association and recommends policies to the Executive Board. This committee shall provide guidance and direction to the Treasurer in (1) preparing the annual budget, (2) preparing for the completion of annual tax return, (3) preparing for the completion of periodic financial reviews, (4) reviewing annually the Policy on Financial Administration and (5) other matters relative to fiscal operations. The President determines the selection of members of the Finance Committee who will serve a two-year term. The Committee will consist of one person from each region of the state. The Treasurer is an ex-officio (non-voting) member of this committee. One of the three Members-at-Large will serve as the Chairperson of this committee.
e. Florida TRIO Olympics (host committee)—Treasurer Activities include selecting the site, specifying a theme, arranging for appropriate speakers and guests, registration, exhibits, hospitality, evaluation and other activities as necessary. The Committee will present to the Executive Board for its approval, a budget at least four months prior to the event.
f. Legislation & Education Committee—This committee shall (1) specifically address itself to The Association’s goals and (2) be responsible for fulfilling The Associations’ Leadership development goals (including the Emerging Leaders Institute). The Vice-President is the Chairperson of this committee.
g. Media Relations —This committee shall address itself specifically to The Association’s goals. It shall have responsibility for the development of The Association’s publications, which will keep the membership informed and encourage scholarly. Further, the committee is responsible for monitoring The Association’s Web site (and Social Networking sites) and planning and coordinating activities utilizing state of the art educational technology to enhance Florida TRIO.
h. Media & Technology—This committee shall address itself specifically to The Association’s goals. It shall have responsibility for the development of The Association’s publications, which will keep the membership informed and encourage scholarly writing. Further, the committee is responsible for monitoring The Association’s Web site (and Social Networking sites) and planning and coordinating activities utilizing state of the art educational technology to enhance Florida TRIO. One of the three Member-at-Large will serve as the Chairperson of this committee.
i. Membership & Credentials—This committee shall promote membership in The Association, certify to The Association the membership and determine the membership class and eligibility for the purpose of participation in The Association’s activities. For each Association meeting, this committee shall certify to the Executive Board the names of the eligible voters and shall be responsible for monitoring and tallying votes when necessary. The Secretary & Treasurer will be Co-Chairpersons of this committee.
SECTION 3. SPECIAL COMMITTEES
a. Constitution, Bylaws & Parliamentary Procedures Committee—This committee is responsible for (1) reviewing the Constitution & Bylaw (every two years) and (2) serving as parliamentarians at The Association’s annual meeting. The Parliamentarian will serve as the chairperson of this committee.
b. Elections Committee— This committee shall be responsible for certifying the election of officers. No member of this committee shall serve on the Nominations Committee at the same time. The Elections Committee shall open voting (by mailed or electronic ballots) at least 30 days prior to The Association’s annual meeting. Voting will remain open for 10 calendar days after which the Elections Committee will receive and count the ballots. At least 15 days prior to The Association’s annual meeting, the Elections Committee shall certify the election and submit the results to the President who will announce the results to the membership in accordance with Article V, Section 3e. Vice-President will appoint members.
c. Fair-Share Committee—This committee will be a guide to the membership and link between our Region and Council on Opportunities in Education (COE) to support continued funding sources for all TRIO programs. The Fair Share Liaison will serve as the chairperson of this committee.
d. Goodwill Committee—This committee shall have the responsibility for (1) communicating goodwill and hospitality, on behalf of the organization, to Florida TRIO members (Newcomer’s Orientation, retires, illness, death, etc.) and (2) facilitating other member recognitions as necessary. President will appoint members.
e. Nominations Committee—This committee shall be responsible for the dissemination of a certified ballot to eligible members in accordance with Article V, Section 3d. Vice-President will appoint members.
SECTION 4.AD-HOC COMMITTEES
The President and/or the Executive Board shall establish task-oriented committees. Such committees shall operate within the purposes and objectives of The Association and shall automatically be dismissed upon completion of a task.
a. Archives Committee—This committee shall be responsible for collecting records of The Association to be placed in the Florida TRIO Archives Collection that will be housed with the Secretary and transferred from one to the next.
b. Research Committee—This committee shall be responsible for generating standardized information for a state database and engaging in and encouraging the pursuit of empirical investigations that provide feedback for the improvement of TRIO programs.
c. State Initiatives Committee—This committee shall have the responsibility to assist The Association in becoming more effective voices for low-income, first generation and disabled students on the state policy level.
d. TRIO Alumni—This committee will connect with Florida TRIO directors and Florida TRIO leaders to develop a directory of programming to connect with alumni. It will assist with issues regarding alumni development, building relationships with our graduates, developing alumni activities and sponsoring special events and fund-raising activities. It will also call on alumni for political action, to sign petitions, and to attend state conferences.